If you are looking for MLIE-104 IGNOU Solved Assignment solution for the subject Technical Writing, you have come to the right place. MLIE-104 solution on this page applies to 2022-23 session students studying in MLIS courses of IGNOU.
MLIE-104 Solved Assignment Solution by Gyaniversity
Assignment Code: MLIE=104/AST/TMA/Jul.2022-Jan.2023
Course Code: MLIE-104
Assignment Name: Technical Writing
Year: 2022-2023
Verification Status: Verified by Professor
1.1 List the features of technical writing and discuss any one in detail.
Ans) By "characteristic features" of technical writing, we mean the parts or parts of the structure that make each type stand out. There are some general characteristic features that are common to all of them. There are also some that are different for each group. We will look at both of these things.
Covers a subject or topic.
Targets a certain group of people.
Presents the information in a way that a certain group will understand.
Presents the writing in a way that grabs the attention of the target audience. This is done with the help of well-designed illustrations and photos where necessary.
If the document is printed on paper, it comes out looking good. If it is printed in any other way, it comes out in the right format.
Professional Writings
Most professional writings are research papers, technical articles, investigative reports, surveys of the literature, review articles, and other similar kinds of writing. Many of these are published in journals, conference proceedings, and other periodicals. Some of them are published as separate books or reports. The main goal of these types of communications is to tell or record the results of an investigation so that they can be accepted by peers, with or without changes, and added to the pool of knowledge in that field.
They can sometimes help teach or train people, and they can also help people decide what to do. So, these papers need to be carefully planned and made. When an author puts out good books, it not only helps his reputation as a professional, but also as a good communicator. Also, a well-written paper that is meant to be published in a reputable journal is quickly accepted and printed after going through the rigorous refreeing process. The user community looks forward to and reads with interest professional contributions that are of high quality.
A good technical communication will have the following traits:
Objectivity.
Technical content should be accurate and real.
The presentation was clear.
Brevity.
Consistency and accuracy are key.
Good work with the body.
All of the parts of a technical communication have to show that these traits are present. The title, abstract, introduction, body of the text, presentation of results, discussion, conclusions, summary, etc., should all be signs of quality in a research or technical paper. Names and addresses of authors, citations of literature, professional jargon, and other things should all meet professional standards so they can do their jobs.
Literature reviews usually have the following features:
Choose primary, secondary, and tertiary sources to use for research with care.
Choosing and judging the contributions of each person.
Summary and the bottom line.
Citations from books or articles.
2.1 Explain the reader and text factors in readability. (10)
Ans) Reader and text factors in readability discussed below:
Readers Factors
The first thing that tells us how well a reader can understand a passage is how well they can read in general. Often, but not always, this has to do with how old she or he is. "Reading age" is a technical term for the average reading level of a group of people of a certain age. So, a ten-year-old child should be able to read at the same level as other ten-year-old children. The reader's interest or motivation is also an important part. If a reader is really interested in a subject, they will often read a very hard book. Many teachers have seen a student who wasn't a good reader before suddenly become interested in a subject and then read a hard book about it.
Text Factors
The main goal of readability research is to find out what parts of language structure and discourse organisation make it hard for readers to learn the information in books. Harrison gives some broad criteria that affect how easy it is to read a piece of writing. These things are:
Legibility: The term "legibility" refers to the parts of typography that affect how easy it is to figure out what the letters and words mean. These include things like the size and type of font used. It also has things like the length of the lines, the size of the margins, the leading, the colour of the paper and print, and so on.
Illustration: We all know that kids like books with pictures. In fact, books with interesting and colourful pictures are often a great way to get kids to read. This is clear from the fact that even people who read slowly love comics. But, in general, how helpful are the pictures as a way to help people read? Diagrams and pictures are often an important part of the text in many science books, but in some other subjects, pictures could be harmful.
Vocabulary: Surveys of readers' thoughts that go back to the 1930s show that vocabulary is a big part of whether or not a person finds a book to be readable. In fact, research studies have also shown that vocabulary is the best way to tell how hard a text is. There are many ways to describe or try to measure how hard a word is, but word length and word frequency are two of the most common.
Syntax Readability studies have shown that long sentences make it harder for people to understand what is being said. And, in fact, many of the formulas for writing that is easy to read are based on how long each sentence is. This doesn't necessarily mean that the length of the sentence is what makes it hard.
Conceptual Difficulty : It is not vocabulary or syntactic complexity alone, which is responsible for difficulty of a text, but other variables as well. Readability analysts now know how important a text's cohesion, consistency, number of ideas, and conceptual difficulty are.
3.1 What is a paragraph? Briefly explain its various types.
Ans) A paragraph is a way to break up a long piece of writing into smaller pieces that are easier to read and understand. A paragraph isn't a grammatical unit like a sentence because it can be different sizes, shapes, and have different jobs. So, it's more important to talk about what the paragraph does than what it is. Paragraphing styles are very different. They can be visual devices, like those used in newspapers. They can also be logical divisions, with each division going into more depth on one point. Finally, they can be rhetorical units, like those used by writers for special effects. But in all of these cases, a paragraph is a relatively short unit of varying length that breaks up the conversation to make it easier to read and understand.
In general, there are four types of paragraphs: introductory, development, transition, and conclusion. Let's take a quick look at each one.
Introductory
A well-written first paragraph helps grab the attention of the reader. It also helps set the tone, the subject, and the limits of the storey. It also says in a few words what the thesis is. There is no room in this paragraph for dull and overused statements, etc. Different kinds of devices, such as statistics, rhetoric, examples, etc., can be used in different ways in the introductory paragraphs.
Developmental Paragraphs
The most important parts of an essay are the ones that build on what came before. They back up what you say in your thesis. The development paragraphs must back up the stated or implied thesis statement, and the information in them must back up one main idea.
Transitional Paragraphs
Between two Developmental Paragraphs, one can add a Transitional Paragraph. This is when the topic sentence of one paragraph makes a reference to the last sentence of the previous paragraph. This restates the main idea of the first paragraph and tells the reader what the second paragraph is about.
Concluding Paragraph
The last paragraph of an essay serves pretty much the same purpose as the last sentence of a paragraph. The last sentence of a paragraph restates the main idea of the paragraph and adds emphasis and a sense of closure. In contrast, the last paragraph sums up the main ideas that support the thesis, restates the focus, and adds a note of conviction and closure. Just like the first paragraph is important for making a good first impression, the last paragraph is important for making a good impression that will last.
4.1 Discuss the importance of tables and illustrations of in a technical communication. (10)
Ans) Putting data in a table makes comparisons and descriptions more clear and helps people understand the data. But the information in Tables should add to what's in the text or figures, not repeat what's already there. Since the main purpose of the Tables is to let the reader compare statistical data, they shouldn't have too many items or too many details that would make them hard to read. Instead, the information should be split into two or more Tables. Every Table should have a title. Symbols and abbreviations that are used often can be used to save space. The rightmost digit is usually the figure in a column. Decimals are used to write down fractions. Formulas for building things shouldn't be put in the Tables. In the text, tables should be referred to by their numbers, not by words like "above," "below," "following," etc. The Tables should be typed on separate sheets of paper and put in the same order as they are in the text.
Illustrations of in a technical communication
In the 18th century, when statistical graphs were widely used, pictures were used to share information for the first time.
How to decide whether or not to use an example is based on how much information needs to be shared. The amount of information packed into a square inch of space is what the data density index measures. Illustrations should only be used to show important points and draw conclusions.
There are two kinds of illustrations: line drawings and photos. Line drawings are shown as line graphs, bar graphs, pie graphs, drawings, flow charts, and polygonal figures that show the structural formulae of chemical compounds.
Line graphs should be used to show: trends, not actual amounts; a series of data with many successive values; many series of data on the same graph; data from long periods of time; frequency distributions; estimates, forecasts, interpolations, or extrapolations.
Bar graphs are used to compare amounts by showing bars of different lengths that are proportional to the things they show. They are used to compare how big or small something is, how different it is at different times, or how different things are at the same time.
A pie graph is used to show how different parts of a whole relate to each other. Each slice of the pie represents one part. Outside of the segments, the names of the parts are written.
To explain a process, piece of equipment, or piece of apparatus, one should use a drawing. Parts of drawings are neatly labelled with Arabic numbers, and the numbers are explained in a separate box called a "legend."
5.0 Write short notes on any two of the following: (10)
a) Oral Communication
Ans) Oral communication is a way of talking to each other. It is known for being quick and having a personal touch that may be hard to get across in other forms of communication. This is because both the speaker and the listener can use their eyes, ears, and hands to understand what is being said. Changes in tone, sound volume and how it changes, verbal expressions and how they are said, etc., that are used to emphasise a certain point of view, distract the listener, make them make a decision, etc. Aside from these, there is often a casual or flexible setting that lets the sender and receiver talk to each other through questions, answers, comments, and replies. All of these things happen at the same time, so responses and feedback happen quickly. One can be direct or indirect when one speak. If someone talks to another person or a group of people in person or through any other medium, it means they are using a direct way of communicating.
b) Aberrations
Ans ) Students of technical writing are warned about small mistakes in grammar, usage, and style that are common in their field. This Unit tries to show one how a mistake in one area or part can hurt the communication as a whole. As we've already said, a text that doesn't make sense does so not only because it has problems on the inside, like not enough or wrong information, bad organisation, careless or sloppy use of language, poor documentation, and visuals that aren't needed, wrong, or unnecessary, but also because it doesn't get its purpose and message across to the reader. Barrass (1978) says that a text can be well-written and thorough, but it won't work if it's not right for "the subject, the needs of the reader, and the occasion." It can't be said enough that a technical document is only useful as a way to communicate at a certain time.
